CostPro
Patient costing software for healthcare clarity and control
CostPro gives you complete visibility of patient costs and activity, improving your financial control and productivity.
Intuitive to use, it’s an efficiency gamechanger.
“CostPro is a world-class costing system that automates the costing process and provides our healthcare facilities with access to daily patient level cost and revenue data.”
George Kapitelli, former Group Chief Finance Officer - SEHA, United Arab Emirates
Our laser focus over patient-level costs, activity and funding mean you can improve financial performance without compromising care quality. Costs have nowhere to hide when every admission, clinic visit and procedure is costed accurately and updated in near real time.
CostPro Case Study
“The ability to automate our data loads each night has simplified my job.”
Barwon Health takes advantage of overnight loads, clean data, and support from CBS - Health Costing Experts. Read more…
CostPro is built specifically for hospitals, clinics and health systems around the world and used across New Zealand, Australia, and the United Arab Emirates (UAE).
Designed by healthcare costing specialists, not generic software developers
Supports Activity Based Costing, patient-level costing, and modern funding models
Daily updates to patient costing so that you can use the latest data to support decision making
The fastest Activity Based Costing engine available – instant department recalculations and full model recalculations in minutes
Modern, easy to use web application. Complete system auditing of cost and activity outputs.
Product costs are calculated monthly allowing you to track cost and activity trends for every product and department
Puts transparent patient costing information at your fingertips
How CostPro Helps Hospitals
CostPro is like an MRI for your financial data, revealing the true cost of care at patient, service and department level. Health organisations get organised data they can trust for budgeting, funding submissions and service redesign.
Improve financial control by linking activity, cost and revenue to each patient and service line
Support funding negotiations and case-mix discussions with clear, evidence-based costing outputs
Benchmark services, identify inefficiencies and make targeted changes that lift quality and lower cost
Key Features of CostPro?
CostPro combines patient costing, Activity Based Costing and financial modelling in one specialist platform for healthcare teams. It integrates with core clinical and general ledger systems so finance and operational leaders are always working from a single source of truth.
Patient-level costing: Assign accurate costs to each patient journey across inpatient, outpatient, theatre and community services
Activity Based Costing: Model costs around clinical activities, resources and pathways instead of using blunt averages
Time and resource-based models: Support more advanced approaches such as time-driven Activity Based Costing where required
Daily updates and real-time views: Move from retrospective reporting to current-year insight that supports timely action
Budget vs Actual cost models: Compare planned and actual performance at service, specialty and cost centre level to support budgeting and re-forecasting
Reconciliation and data quality checks: Automate reconciliation between patient activity, costing data and the general ledger to maintain confidence in every report
Designed for Healthcare Costing Teams
CostPro is built and supported by people who have run costing, budgeting and funding models inside hospitals and health agencies. This means the workflows, outputs and terminology match how clinicians, finance teams and funding bodies actually work.
CostPro aligns with common healthcare costing standards and national collections to support compliance and submissions.
CostPro supports local healthcare models in New Zealand, Australia, and the UAE including case-mix and weighted activity units. Location is not an issue.
CostPro scales from single hospitals to health systems with multiple sites and service streams.
CostPro is the complete solution to understanding patient costs and activity in a hospital.
“Prior to CostPro, the costing team spent most of their time ‘feeding’ the data system. Since implementation, the team spend only a third of their time in this space.”
“The accurate reporting from CostPro has been essential to our ongoing business improvements. ”
What Do You Get With CostPro?
1. A Simple and Intuitive system
The system simplifies costing, while increasing your productivity and situational understanding.
2. Maintenance Screens
Simple and easy to use maintenance screens accessible from anywhere in your organisation.
3. Immediate Cost Model Updates
Timing is everything. Updates to cost drivers are effective immediately.
4. Activity Based Costing System
A true Activity Based Costing System where patient activity and the General Ledger is used to calculate the cost – not service weights.
5. Budget and Actual Cost Models
Looking forward and reflecting back, the system produces a budget as well as an actual cost model for each financial year.
6. Customisable Audit Checks
More than 20 pre-loaded checks to identify source data issues immediately.
7. Reconciliation Reports
Reconciliation reporting enables you to balance the costing system with the General Ledger.
8. Support from the Health Costing Experts
Rather than implementing CostPro and leaving you to it, we provide ongoing help, service, and advice from our 30 years of experience in health costing.
Ready to see CostPro in action?
If you know your organisation could be doing better with costing and budgeting, CostPro is designed to show you where it hurts, and how to fix it. Book a session with CBS - Health Costing Experts to see how our patient costing software can improve funding readiness, control costs, stop the bleeding, and support better care decisions.
Book a CostPro demo (recommended for finance, costing and service managers)
Request more information on implementation, integrations and pricing
Contact our offices in New Zealand, Australia or the UAE to discuss your local requirements
The CBS Suite of Solutions; Measure, Control, Analyse
CostPro sits at the core of the CBS product suite, connecting costing, analytics and performance dashboards into one coherent view of financial and clinical performance. Together, the products help you move from hindsight to foresight across costing, invoicing and reporting.
Frequently Asked Questions
Can CostPro automate patient costing and reduce manual work for finance teams?
Yes. This Case Study is just one of so many real examples of how CostPro makes a Costing Analyst’s job far easier. CostPro automates patient-level costing calculations, model updates and reconciliation steps that are otherwise often handled in complex spreadsheets. This, plus the overnight loads, reduces manual effort and frees costing and finance teams to focus on analysis, service improvement and funding strategy rather than data wrangling.
What is CostPro patient costing software in healthcare?
CostPro is specialist patient costing software that gives hospitals and healthcare organisations complete visibility of patient-level costs, activity and funding, so they can improve efficiency and financial performance. It supports Activity Based Costing, patient-level costing and modern healthcare cost models currently used all across New Zealand, Australia, and the United Arab Emirates.
How does CostPro support Activity Based Costing in hospitals?
CostPro models costs around clinical activities, resources and patient pathways, rather than simple averages, enabling true activity-based costing in healthcare. This helps hospitals understand the real cost of services, support case-mix funding, and identify where quality can be lifted while lowering cost.
What are the benefits of real-time patient costing with CostPro?
With daily updates and near real-time patient costing, CostPro lets finance and service leaders monitor cost, revenue and activity while the financial year is still in progress. This supports faster budgeting decisions, more accurate forecasts and earlier intervention when costs start to drift.
What is the difference between Budget and Actual cost models in CostPro?
CostPro lets you create Budget cost models and compare them with Actual patient-level costs at service, department and organisation level. This helps hospitals test scenarios, run predictive budgeting, and explain variances in a language that clinicians, executives and funders understand.
How does CostPro integrate with hospital systems and the General Ledger?
CostPro connects to core hospital systems such as patient management and the General Ledger to bring activity, cost and revenue into one reconciled view. Automated reconciliation and data quality checks mean that the costing outputs line up with financial records, supporting audit, national cost collections and compliance reporting.
Can CostPro be used in different healthcare systems around the world?
Yes. CostPro is currently used in hospitals and health systems throughout New Zealand, Australia and the UAE, and can be configured to align with local funding rules, cost collections and case-mix frameworks. Your location is not an issue. CBS - Health Costing Experts provide implementation and consulting support to adapt models for each country’s healthcare environment.
